Every Tool Your School Needs

From first consent to end-of-trip reporting, ICAPsensus handles every step — securely and simply.

Student Management Made Simple

Maintain a complete student register with year levels, enrolment status and carer contacts — all searchable and filterable in seconds.

Trip Management

Create trips in minutes. Set dates, venues, capacity limits, cost, and due dates. Publish to parents with a single click. Track consent and payment at a glance.

Unlimited trips per school
Capacity limits with waitlists
Payment deadlines per trip
Parent notifications on publish
Real-time consent and payment dashboard

Trip Dashboard

Live view of who's in, who's pending, and who still needs to pay.

Form Builder

Drag-and-drop sections for text, yes/no, dropdowns, and file uploads.

Digital Consent Forms

Build custom forms for each trip. Parents complete them on any device — phone, tablet, or desktop. No printing, no scanning, no chasing paper.

Custom multi-section form builder
Mobile-optimised for parents
Digital signature capture
Resubmit and approval workflow
Submission history and audit trail

Stripe-Powered Payments

Collect trip payments at the moment of consent. Stripe handles all card processing — ICAPsensus never touches card data. Automatic receipts and refund tracking included.

Credit/debit card via Stripe Checkout
Automatic email receipts to parents
Refund workflow built in
Payment reporting per trip
PCI-compliant — no card data stored

Payments

Parents pay at form submission. Money lands in your Stripe account immediately.

Medical Profiles

Conditions, medications, action plans, and emergency contacts — all current, all in one place.

Medical & Emergency Profiles

Every student has a persistent medical profile that parents keep updated. Staff on a trip see relevant information instantly — without digging through files or email chains.

Medical conditions with severity levels
Current medications and dosage
Action plan file uploads (EpiPen, asthma)
Emergency contacts with priority order
Per-trip medical summary export for staff

Roll Call & Incidents

Run digital roll call from your phone on the day. Mark students present, absent, or late in one tap. Log incidents with details, photos, and resolution notes. Everything is time-stamped and audited.

Per-student status (present / absent / late)
One-tap marking from mobile
Incident logging with photo evidence
Resolution tracking and closure
Incident CSV export for school reports

Roll Call Grid

Every student, every status, in one mobile-friendly grid. Know who's accounted for at all times.

Audit Log

Timestamped record of every action in the system. Nothing is ever quietly changed.

Audit Log & Exports

Every data change in the system is logged — who did what, when. Export the full audit log to CSV for compliance, incident reports, or insurance purposes.

Immutable audit log of all actions
Filter by date, user, action type
CSV exports for audit, incidents, roll call
Medical summary export for trip staff
Per-trip student roster export

See all features in action

Book a 30-minute demo and we’ll walk you through a full trip from start to finish.

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Features